Saturday, April 12, 2008

E-mail Tips

It's long and wordy but worth the read!!!!!

 

Do you really know how to forward e-mails? 50% of us do; 50% do NOT.

I am getting so that now if there are "any" previous senders' addresses of a forwarded message showing, when I receive it, I don't want to open the message at all. Too many viruses out there and that's how others get infected. Important to read this.

 

Words To Live By

 

From a system administrator for a corporate system.  It is an excellent message that ABSOLUTELY applies to ALL of us who send e-mails. Even if you're sure you already follow proper procedures,  please read it, it's well worth it.

 

Do you wonder why you get viruses or junk mail? Do you get tired of repeated "clicking" to get to the original message? Do you hate it? I do!  Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his (her) computer can send that virus to every e-mail address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel! How do you stop it? Well, there are five easy steps:

 

1.  You MUST click the "Forward" button first, then you will have full editing capabilities of the body and headers of the message. If you don't click on "Forward" first, you won't be able to edit the message at all.

 

2.  Make sure you are forwarding only the intended copy. This is usually the last page you opened. DELETE all of the other addresses that appear in the body of the message. That's right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever it is you know how to do. Or, HIGHLIGHT and copy what you wish to send and paste it in a new e-mail window. This is the BEST method as you are SURE that you are not sending un-intended junk and addresses. It only takes a second.

 

3.  When you send an e-mail to more than one person, DO NOT use the To: or Cc: columns for inserting e-mail address. Always use the Bcc: (blind carbon copy) column for inserting the e-mail addresses. This way the people you send to only see their own e-mail address. It's that easy. When you send to Bcc:, your message will automatically say "Undisclosed Recipients" in the "To:" field of the people who receive it. If you are creating an e-mail from scratch, place your recipients addresses in the Bcc:column. Some recipients require that you have at least 1 address in the To: column. If so, use your own or make your best friend the sacrificial lamb.

 

4.  If you are using Outlook Express and Bcc is not currently displayed, follow these easy steps.

(a) Choose the Create Icon.

(b) Click on the View header.

(c) Select All Headers. That's it. Outlook is similar. Create is called New and there is a Bcc selection under View. I am not familiar with other e-mail programs but I am sure they are also similar.

 

(5)  Have you ever gotten an email that is a  petition?  It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book.  The email can be forwarded on and on and can collect thousands of names and email addresses.

A FACT: The completed petition is actually worth a couple of  bucks to a professional spammer because of the wealth of valid names and email addresses contained therein.  DO NOT put your email address on any petition.  If you want to support the petition, send it as your  own personal letter to the intended recipient.  Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition.  (And don't believe the ones that say that the email is being traced, it just ain't so!)

 

Some of the other emails to delete and not forward are:

 

a) The one that says something like, "Send this email to 10 people and you'll see something great run across your screen."  Or sometimes they'll just tease you by saying 'something really cute will happen.'  IT AIN'T GONNA HAPPEN!!!!!  (We are still seeing some of  the same emails that we waited on 10 years ago!)

 

b) I don't let the bad luck ones scare me either, they get trashed.

 

c)  Before you forward an 'Amber Alert', or a 'Virus Alert', or some of the other emails floating around nowadays, check them out before you forward them.  Most of them are junk mail that's been circling the net for YEARS!  Just about everything you receive in an email that is in question can be checked out at Snopes.  Just go to www.snopes.com. It's really easy to find out if it's real or not.  If it's not, please don't pass it on. So please, in the future, let's stop the junk mail and the viruses.

 

Finally, here's an idea!!!  Let's send this e-mail to everyone we know (but strip my address off first, please).  This is something that SHOULD be forwarded, so do it.  So please, in the future, let's stop the junk mail, the endless "clicking to open" folders, the entire world's e-mail addresses and the viruses! Finally, here's an idea!!! Let's practice the new method, starting now.

 

Thanks for reading & listening...

If you already know and do this then.................... great!  You might want to consider passing it on to whoever sends you messages and doesn't (do this).

 

If you really haven't been practicing the proper e-mail forwarding protocols then this is your big chance to learn something that is both useful and appreciated by your e-mail recipients.

 

 

Thanks Ralph B.

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